Can You Trust the Cloud With Your Company Data?

HR And Payroll Softwares

Can You Trust the Cloud With Your Company Data?

Our minds have been accustomed to acknowledging safety only once we have properly clicked the lock shut or turned the combination dial over to jumble the numbers. For the longest time, people have been locking away their valuables in a physical safe or file cabinet. Today, technology has not only changed the way individuals secure their sensitive personal data, but companies are getting on board to entrust the third party online storage facilities with confidential employee information.

How Cloud Works?

Third-party vendors can be vulnerable with hackers trying to break in and steal employee credentials, so do your research before you choose who will be responsible enough to keep your data safe and consistently accessible. The first step in the line of defense for any cloud system is encryption, which involves utilizing complex algorithms to protect the private data. Even though hackers have proven that they can get around these barriers with computer processing power and forensic software, cloud-stored data is still being considered as one of the safest methods of data storage.

What Measures Are Taken To Ensure Security?

Data security is a major concern of every cloud provider and while data encryption is a must, several other important features are set in place to strengthen cloud confidentiality and security. Many providers take measures that include protection from external access by installing a firewall, usually with two-factor authentication. A non-disclosure of client data is secured by adding clauses in the employment contract, code of ethics, and anti-bribery policy. A secure file exchange tool is implemented, so payslips can be accessed without fear of being shared with other parties. Data backup and disaster recovery are offered in primary and secondary locations to avoid loss of time-sensitive information. Third-party providers also consider physical office security and look to secure the building further by installing cameras and enabling fingerprint access.

How To Prevent Data Storage Theft?

Educate your employees on cloud usage policies to keep them on guard, define granular access controls to protect sensitive information from being shared unnecessarily, and implement security measures to avoid identity theft scams. Poor password security is one of the most common ways cybercriminals can gain access to private data. While the advice to keep your password safe is simple and repetitive, avoid using the same password over multiple platforms, add capital letters, several numbers, and special characters to make it unique and try not to include any attachment to personal details. Cloud service providers end up using more complex security methods like military-grade encryptions so data can be safeguarded according to their client’s specifications and confidential files can be securely shared without any fear of information being hacked or lost.

When a company’s secure information leaves its network and enters the cloud, it enables employees to access the data from any device at any time. As more and more companies are investing resources to incorporate cloud storage systems, cloud optimization and security is becoming an important issue to delve into. To ensure company information is protected, both company employees and cloud providers need to be on the same page about data center security policies and compliance standards.