5 Best Practices Of Time And Attendance Management

attendance monitoring system

Time is an essential resource for all employers and employees and managing it is crucial for an organization’s success. Likewise, managing the attendance of each individual within a company is also important as their presence can help further the mission and vision of a business. The following recommended techniques and policies can be initiated within an organization to ensure employee efficiency. 

1.Limiting Overtime

A good measure to manage time and attendance of employees is to limit them from working for too long after office hours. By placing such a restriction, employees will be expected to finish their work on time allowing them to manage their time better. Furthermore, by working overtime, employees usually tire themselves out and their performance is affected. This will lead to tasks taking longer than usual to be completed, which will further lead to exhaustion. This fatigue could lead them to being regularly absent and can affect their attendance in the long run. Therefore, by placing a limit on the overtime hours, it is possible to assess control over time and attendance management. 

2. Install a Tracking System 

A good initiative would be to install an attendance monitoring system that is automated and tracks the attendance of each employee. This includes their clock in and clock out times and the days that they are present at work. This system also allows employees to check their own attendance while providing them details regarding their working hours and efficiency. An efficient time management system can also help employees track how long they take to complete each task and figure out improvements. This can in turn motivate them to streamline their tasks better. 

3. Reduce Planned Time Offs

To manage the time and attendance of employees better, it is important to keep planned leaves limited to a certain number. The allocated number of vacation days must be adhered to and any extra days should be avoided as much as possible since this can affect a company’s performance. It is also essential to ensure that planned vacation days are well scheduled so that they don’t overlap with another employee’s vacation days. Doing so will ensure no employee is under or over-worked within the business. 

4. Control Unplanned Time Offs

Having employees call in sick counts as an unplanned leave, which affects their attendance and payroll. This will also affect the time management of fellow employees who will need to fill in for the sick employee. This is why keeping unplanned leaves to a limit of 5% of the total work hours for each department is essential. This is also important so that managers and employees can make up for the lost time and work. 

5. Vacancy Restrictions 

Vacancies can significantly affect an organization’s concept of exercising time and attendance management. When employees leave a company, are terminated or take leaves, the department’s vacancy quotient increases. To make up for the loss in numbers, the management along with the employees would need to work harder and more efficiently. To prevent these events from re-occurring often, a restriction should be placed on such events to run a business smoothly.

Along with these tips, a software such as a time attendance management system can be used to further facilitate better organization and control for each employee. Such automated systems can provide results for every employee’s performance, time management, and attendance. This can also intimate employees and managers about using effective strategies to improve the overall results and produce work in a systematic, beneficial, and convenient manner.