The human resources department handles many critical functions in an organization, including recruiting, performance management, onboarding and off-boarding, and personnel record management. The defining feature of HR departments tends to be that they involve a large degree of data processing. Technology has completely transformed the HR department from a back office with piles of paper to a lean and efficient department.
One of the core functions of an HR department is recruitment, which is the most important part of human capital management. Like most other functions, the recruitment process is data-heavy, involving processing an endless array of resumes, scheduling interviews, and consolidating interview feedback and performance scores, followed by distribution of job offers. The traditional recruitment method was largely manual and posed a considerable bottleneck to the company’s smooth operations.
The amount of physical paperwork required has been significantly reduced, saving important company resources and office space. Using cloud HR software, information is collected through portals and can quickly be converted into relevant formats, like a spreadsheet or a word document. Because data is stored digitally, there is no worry of misplacing, losing, or getting the records mixed up. Organizations can deploy Recruiting-related processes online in an optimized manner, and administrative tasks like scheduling interviews and collecting post-interview feedback can be done instantly. By using templates, companies can directly deliver job offers to the selected candidates without a hassle. Thus, if a cloud-based human capital management solution is used, the organization can streamline the entire recruitment process, from collecting applications, receiving resumes to screening, interview scheduling, and distributing job offers with ease and efficiency. Using good human capital management software, it is also possible to track and monitor the entire recruitment process every step of the way. Using this data, HR can identify and resolve bottlenecks and optimize the recruitment process.
Onboarding is the process of integration of a newly hired candidate into the organization. Sometimes called organizational socialization, onboarding helps the fresh employee understand their position in the company and their job requirements. The onboarding process includes salary negotiation, collection of paperwork for personnel records, job training, benefits education, policy training, and induction to company culture. Digital onboarding solutions are fast replacing traditional methods. Automating the collection of paperwork through self-service portals to online job training, which the employees can access at their convenience, cloud-based HR portals transform the way onboarding is carried out. Alerts and notifications for the employees and recruiters are automated, cutting company costs on phone calls and other forms of messaging. Since everything is online and automated, a considerable amount of company resources are saved. Online HR applications are designed to keep the employee engaged with the organization, boost their morale, and work at their best.
A recruitment process used to range anywhere from a few days to months. However, the arrival of digital technology has transformed many aspects related to recruiting, maximizing organizational efficiency, and streamlining operations. Adopting digital recruitment solutions will have a significant positive impact on the company’s performance and enable the organization to focus on the core business.