Human resources executives face quite a lot of hurdles on a day-to-day basis. Still, not a lot can be more challenging than the employee onboarding process and associated first-day formalities. Onboarding starts from the moment the company decides to hire an employee to the point where the fresh recruit is effectively integrated into the culture of the organization. This involves the release of offer letters, calls to review various forms related to recruitment, collection of important information like bank account details, tax forms, etc.
What are the first-day formalities?
First-day formalities, if not planned correctly, can turn into a hassle. These include providing the new employee with their space and equipment, assigning them a mentor, providing them with a staff directory, etc. It is also important for the new hire to be familiar with the organizational structure and the broader visions of the company, which can be ensured by providing them with a manual or an orientation session. Setting up meetings with the important stakeholders and the executive is also an important first-day activity. Since the first day of an employee can make them comfortable with the company culture, it is also helpful to coordinate with various departments and let them know about the fresh recruit, schedule training sessions, and meetings. The first day often also involves paperwork, including collecting important information from the new recruit and giving them important forms and other questionnaires to assess their abilities to place them appropriately in the organization.
How can cloud-based HCM software help?
The sheer amount of paperwork and a large number of seemingly small tasks can become an organizational bottleneck. This is where a robust cloud-based HCM software can help. By reducing the amount of physical paperwork involved, the organization can save much-needed company resources. Many cloud HR software also comes with automated onboarding features, including the provision of important manuals and documents that the employee is expected to be familiar with. Important meetings can also be scheduled from within the digital platforms depending on the availability of the participants.
By digitizing the human capital management system, accessibility of important documents and forms is enhanced through employee self-service portals. The employee can fill out required forms and questionnaires from their own devices and at their convenience. Many advanced HR software also comes with the ability to be customizable according to the needs of the employee. Orientation and training modules can also be recorded and available to the recruits from within the platform. This saves important company time and resources.
A cloud-based HR software has the potential to make the onboarding process time-saving and hassle-free. Using the cloud-based HCM software, the onboarding process and first-day formalities can be greatly automated and makes it easier for the recruits to engage with the documents and manuals. This also makes the HR and payroll-related processes resource-efficient. Furthermore, by using a cloud-based HCM platform, rather than being hindered by an endless stream of paperwork and forms, the first day can be interactive and productive, thereby facilitating the smoother integration of the new employee into the organization.