Too often technology is depicted as cold and soulless and maybe that was the case in its inception stages. Today, technology is being seamlessly intertwined into every stage of our lives. Telling Siri to “Make An Appointment” or asking Alexa to “Attend A Team Meeting” is becoming the norm. It has made the world smaller and accessible and given the opportunities for businesses to multiply 10 fold. Case in point. HR Software.
HR Software is responsible for automating human resources functions and is readily being incorporated by both SMEs and multi-nationals to showcase efficiency and increase productivity. Employers around the world are keen now more than ever to adopt core HR technology systems which can consolidate everything from employee payroll and compensation to budget simulation and benefits administration under one roof or one cloud to be more precise.
Every HR department no matter the field of work has three pillars comprising its foundation: integrity, trust, and teamwork. Can we expect an IT platform to replace these values? The answer may have been somewhat blurry a few years, but today’s technological advancements are integrating computer functions with human values. The result is HR software systems which are managing and optimizing daily human resources tasks while supporting a diverse workforce by anticipating their needs and encouraging communication.
HR managers are responsible for collecting an extensive amount of personal and background information of all its employees which is filed under recruitment data. There’s also career progression data, training data, personal development reviews, and absenteeism figures. Some companies now are even scanning their employee’s social media data and analyzing the content of emails. Today, all this information is being collected and stored digitally. While it’s intimidating to realize that your employer is sitting on all this information about you, rest assured that the end result is to turn this data into insights such as how to identify suitable candidates and where to recruit them or how to make employees happier and optimize processes?
Many HR software systems include a module called Employee Self Service in which employees can input and review their personal information, shifting the way they view their relationship in the organization. While this is meant to reduce their dependence on management, the onus falls on employees to provide accurate work hours, request leave, request advances, and claim expenses. So while trust is expected from managers to utilize personal employee information like address, salary, and timesheets ethically, employees are required to act within moral standards as well.
Gone are the days when HR professionals were seen as “the company man.” Today, each employee has a part to play in human resources, thanks to HR software. They are responsible for uploading documents, submitting travel and leave requests, and sharing availability information. This workplace transparency of sharing information freely is building a sense of collaboration while providing insights and valuable information for decision makers.
HR software systems are not only able to successfully manage people-related data and processes but carry out these tasks with a varying degree of humanism attached to it. Through the digitization of admin-intensive tasks, self-service functionality is beginning to walk hand-in-hand with team productivity and organization efficiency.